Page Description

Use the Label Printing page to configure the settings for system default, host-specific, patient, and tube/container type master and tube labels. The labels you create may have one part or multi-parts, but remember label sections cannot overlap or fall outside the width and height of the labels. You also use this page to create label formats for aliquot label groups.

For container labels, Copia uses the tube/container type's label format settings, if they are available. If tube/container type label formats do not exist or are not active, Copia uses host label format settings for labels produced for samples that have been routed to that host. If host label formats do not exist or are not active, Copia uses the system default label format set in the System Defaults administration page.

For master labels, Copia uses the host label format settings for labels produced for samples that have been routed to that host. If host label formats do not exist or are not active, Copia uses the system default label format set in the System Defaults administration page.

When necessary, Copia will split lines of text on labels when the current line width is exceeded. When this happens, it will continue printing on as many new lines as needed by splitting the current line on one of the three conditions below. If necessary, it will carry over printing onto another label.

1. If possible, Copia splits the line on the last available space.
2. If only one character of a word will be printed on the current line, then it skips to the next line and begins printing without splitting a word.
3. If neither of the above are possible, then it splits the line mid-word when it reaches the maximum line-length.

Remember that in order to print labels, you must have a label printer attached to your system and have the necessary label printing application installed. Contact an Orchard Copia Administrator for help with setting up label printing.

For more help, click one of the following links:

• Accessing this Page
• Setting the Label Format

Accessing this Page

• Click the Label Printing button in the System Settings section on the System Defaults details administration page.
• Click the Label Printing button in the Tube/Container Type Details section on the Tube/Container Types details administration page.
• Click the Label Printing button in the Lab-specific Settings section on the Hosts details administration page.
• Click the Add button or click an aliquot label group Name on the Aliquot Labels administration page.

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1. Use the Label Format section to define the type and size of the label.
2. Select the label type ("Master," "Tube/Container," "Patient," "Aliquot Spacer," or "Client Services") from the Label Type drop-down list. Note that the "Patient" label type is not available if you are creating label printing settings for hosts.
3. Select either "0 Degrees" or "180 Degrees" from the Rotate Label drop-down field to print labels at either a standard or a 180 degree rotation.
• Select the Apply to EPL printers checkbox to have the rotation apply to EPL printer language. This setting is turned on by default. When turned off, label rotation will be 0 degrees when printing to a label printer using the respective language.
• Select the Apply to ZPL printers checkbox to have the rotation apply to ZPL printer language. This setting is turned on by default. When turned off, label rotation will be 0 degrees when printing to a label printer using the respective language.
4. Enter a value in inches in the Label Width field to define the width of the label you are using with this label format. Click the Restore Default button to reset the width to the default value of two inches.
5. Enter a value in inches in the Label Height field to define the height of the label you are using with this label format. Click the Restore Default button to reset the height to the default value of 1.25 inches.
6. Select an option from the Default bar code type drop-down field to set which bar code type Copia should use by default on reports when this is the active format. Select either "128," "39 EXT," "128C," "Data Matrix," or "PDF417" from the list.
7. Select an option from the Date/Time Format drop-down list to configure the date/time format for label printing. Select either "AM/PM," "Military," or "AM/PM (with space before)" from the drop-down list.
8. Select an option from the View Ratio to set the scale at which Copia displays your multi-part label settings in the Label Format Sections section. See "Setting the Label Format Sections" below.
• Select the Replace Order Choice with Profile checkbox to have label format Sample Order Choice and Sample Order Choice Alternate ID replaced by the profile name and profile alternate ID respectively if the order choice was added to the order by way of a profile. On master labels a profile name will only appear once.
9. If you are defining system default labels, click the Number of Master Labels to Print button to define the number of labels to print for every order using the Default Label Count page. See the Admin: Default Label Count topic. This button is not available if you are creating label printing settings for hosts.
10. Click the Label Abbreviations button to display the Label Abbreviations pop-up where a user can add label abbreviations by pressing the Add button. Enter the original word into the Original field and enter the abbreviation into the Translate To field. Click the Save button to add the abbreviation, or click the Cancel button to close the pop-up without making any changes.
11. Click the Import and/or Export buttons to either import or export the label format. A save must be performed before the label format can be imported or exported.
12. Click Cancel to return to the preceding page without saving any changes.
13. If your modifications are complete, click OK to record all changes and return to the preceding page. Otherwise, complete the remaining sections, and then click OK. Note that Copia has not yet fully saved your label settings.
14. Once you return to the preceding page, click the Save button to fully save the label settings.

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1. Use the Label Format Sections section to define the contents of the label.
2. Copia displays any existing label parts in the preview pane.
3. To add a new part to the label, click the Add button. To edit an existing label section, click the Edit button or click anywhere in that section in the preview pane. This opens the Label Section Edit pop-up window.
4. In the Label Section Edit pop-up window, set the size and contents for just that section of the label. You may define one or more sections for a label, but remember label sections cannot overlap or fall outside the width and height of the labels you defined in the Label Format section. See "Label Format" above.
   • Codes for Label Format: Use the values in this field to define the contents of the master and tube labels. Type your selections in the Label Format field or double click the codes in the list to add them to the field, keeping these formatting tips in mind:
     • Copia replaces the tags (~xxx) with corresponding values for each label as it is printed. Use as many tags as you want, but keep the label size in mind.
     • End each line with a carriage return to have the label print correctly.
     • Add additional text in the Label Format field to label the values. For example, if you type: Rm#:~rmn, Copia will print: Rm#:222.
     • The available codes depend on what you selected as the Label Type (see above).
   • Print STAT Alert, Print ASAP Alert, and Print Routine Alert: Select any alerts that you want Copia to print on labels when an order choice on the order has a priority that matches the selected alert level (STAT, ASAP, or Routine). The alert displays as a black box that contains the name of the alert in white. Copia will truncate the priority name if it is too large to fit on the label. If this is the case, you may wish to adjust the font sizes and bar code widths for the label (see below).
     • On tube labels, Copia prints the alert when an order choice on the order has a priority that matches the selected alert level (STAT, ASAP, or Routine).
     • On non-tube labels, Copia prints the alert for the highest alert level for the order choices on the order. For example, if there are both STAT and ASAP alerts, Copia prints the STAT alert.
     • These settings are not available when you define patient labels (available when you access the Label Printing page from the System Defaults administration page).
   • Show User Defined Field Labels: Select the checkbox to have Copia only show user-defined field labels when printing labels.
   • Show Additional Information Field Labels: Select the checkbox to have Copia to show additional information on the labels when printing labels.
   • Show Clinical Info Questions: Select the checkbox to have Copia only show clinical info questions on the labels when printing labels.
   • Show Clinical Info Order Choice Abbreviations: Select the checkbox to have Copia only show clinical info abbreviations for order shows on the labels when printing labels.
   • Show Clinical Info Additional Text: Select the checkbox to have Copia only show clinical info with additional text on the labels when printing labels.
   • Font: Select the font size for the label. Note that smaller font sizes allow more text on the label.
   • Bar code size: Select the size for the bar code according to the label type.
   • Bar code type: Select the type of bar code. If you are using the host administration settings to display the barcode on the manifest and/or requisition, then you should set the bar code type to 128 or 39 EXT for tube labels. Copia applies this setting at either the host or system levels, based on the way you access this page (either through the Hosts administration page or the System Defaults administration page).
   • Narrow bar width: Enter a whole number between one and ten to specify the width in DPI (Dots Per Inch) of the small bars in bar codes. Click the Restore Default button to set the value back to the default value of two. Adjusting this value can help you fit bar codes on your labels.
   • Wide bar width: Enter a whole number between two and thirty to specify the width in DPI of the large bars in bar codes. Click the Restore Default button to set the value back to the default value of five. Adjusting this value can help you fit bar codes on your labels.
   • Bar code width: Enter a value into the field to specify the width of the bar code. Note that this is only applicable to the Labeler feature. The default value is 400.
   • Bar code to label resolution: Enter a value into the field to specify the bar code-to-label resolution. The default value is 203.
   • Variable bar code width: Select this option to set a variable bar code width in Copia. This is only applicable to the Labeler.
   • Limit bar code characters: Select this option to allow setting a maximum character length value to all bar codes within that section. If the number of characters to be displayed as a bar code exceeds this set number, then the value will be truncated down before the bar code is printed.
   • Rotate: Select an option from the drop-down list in order to rotate individual sections of a label to either 90, 180, or 270 degrees clockwise, or select "No rotation" to not rotate it. Note that this is only applicable to the Labeler feature.
   • Width: Enter a whole number to set the width of the current label section in DPI. If this width is set very small, Copia only prints the bar code, and not any text.
   • Height: Enter a whole number to set the height of the current label section in DPI.
   • Enforce: Select this option to keep Copia from printing the contents of this section of the label outside of the defined space (height) when the contents exceed the defined space. Clear this option to allow Copia to print the contents outside of the defined space when needed.
   • X: Enter a whole number in DPI for where Copia should place the label section on the X axis (horizontal).
   • Y: Enter a whole number in DPI for where Copia should place the label section on the Y axis (vertical).
   • Label Format: Enter text into the field to specify the label format.
   • Click Cancel to return to the Label Printing page without saving any changes.
   • If you are editing an existing section, you may click the Delete button to remove the label section from the label format.
   • Click OK to record your changes and return to the Label Printing page.
5. Click the Refresh button to update the height and width of the preview pane with any changes you have made.
6. To see a preview of the label, complete with data, use test feature in the Label Format Test section. See "Testing the Label Format" below.
7. If your modifications are complete, click OK to record all changes and return to the preceding page. Otherwise, complete the remaining sections, and then click OK. Note that Copia has not yet fully saved your label settings.
8. Once you return to the preceding page, click the Save button to fully save the label settings.

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1. Use the Label Format Test section to preview the label with real data.
2. Enter one or more characters in the Order field, and then click Search to select an order from the Order Search page. See the Order Search topic.
3. Select an option from the Label Printer drop-down list. If you do not see the desired label printer, click the Search button to find the printer using the Label Printer Search page. Select the "Local Workstation Labeler" option to preview labels that are generated by the Labeler on the Label Format setup page. A preview will be generated when the Preview button is clicked and "Local Workstation Labeler" is selected in the Label Printer drop-down. See the Label Printer Search topic.
4. Click Test to print a test label for the selected order on the selected label printer.
5. If your modifications are complete, click OK to record all changes and return to the preceding page. Otherwise, complete the remaining sections, and then click OK. Note that Copia has not yet fully saved your label settings.
6. Once you return to the preceding page, click the Save button to fully save the label settings.

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